The School of Nursing encourages students to participate in research and explore professional organization projects that enhance their educational experience and improve the lives of others. To that end and within budgetary constraints, the school offers limited travel grants to assist students presenting at conferences or for experiences that are integral to degree work.
The school, via the Office of Academic Affairs, will provide funds for travel support up to $1,000 per student per academic year. Funding is very limited and not all students who request funding will receive funding. In most cases, students will be approved for approximately 75 percent of total travel costs. Each student may request funding for one travel grant per academic year.
In light of COVID-19 travel restrictions and conferences being primarily virtual, we are allowing graduate students to request travel funds more than once per academic year thru summer 2021. Similar to our original policy, we do not guarantee that your travel request will be approved, but we will allow more than one request per academic year.
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What will a travel grant cover?
Travel grants are limited to the following expenses: poster preparation, air travel, ground transportation, lodging, and meals (excluding hosted meals/events).
Students are expected to use the most economical travel arrangement possible. No mileage reimbursement will be given if the cost of flying is less than the reimbursable rate of driving. Airline flights are acceptable for distances that are more than three hours driving time. Students traveling to the same meeting may share a hotel room to reduce expenses, but no reimbursement will be provided for anyone accompanying the student. Meals will be reimbursed based on university per diem regulations. No alcohol expenses will be reimbursed.
In most cases, the school will pre-pay air travel fees and registration fees (as appropriate) and all other costs (lodging, meals, and incidental expenses) will be reimbursed post-travel via the university’s e-Reimbursement system.
Note: All airline reservations must be made with Fox World Travel (FWT) or via the Concur self-booking tool (available for UW employees only); airfare purchased outside of FWT/Concur will not be paid or reimbursed by the university.
How do I request a grant?
Students must complete the Student Travel Grant Request Form, which is available on the Student Site. The form should be submitted via email at least 60 days prior to travel.
How will I be reimbursed?
Once travel is complete, the student must notify Mariah Allen who will then help facilitate the reimbursement process. Expense reports must be submitted within 90 days of the last date of travel or the date the expense was incurred. It may take up to 30 days from submission for the travel reimbursement to be paid.
Are there other funds available?
The School of Nursing will support all reasonable travel expenses for students who are asked by the school to attend an extramural meeting as a representative of the school. Travel as a representative of the school will not count towards the annual travel grant allowance.
In addition to School of Nursing travel grants, students should explore other sources of funding, including the Graduate School Conference Presentation Funds, faculty grant/research money, and/or funds available to students who have received training or research awards.