University of Wisconsin–Madison

Travel Funding

Student Grant Money: Students who have received training or research awards (eg F31, NRSA, Hartford) may be allowed to use this funding to support travel. It is crucial that the budget for travel be reviewed with the School of Nursing Business Office to assure sufficient funds are available.

Faculty Grant Money: Faculty may be able to support student travel on their research or project grants.

Academic Affairs Student Travel Funds: Academic Affairs is able to support a very limited number of students presenting their work at professional conferences.

Students may request funds to cover expenses incurred for transportation, registration, lodging, meals and poster expenses. If approved for funding, travel expenses are reimbursed by the School of Nursing at 75% of actual total expenses. Students may be reimbursed a maximum of $1000 for all travel expenses in any given UW fiscal year (July 1 – June 30th). This limit is set to assure as many students have access to funds.

Other Travel Funding Sources: Dissertators who have had research accepted for presentation may apply for the Graduate School Vilas Travel Grant award.

Travel request procedures

Students must go through the approval process before scheduling any travel plans if they expect to be reimbursed thru Academic Affairs travel funding. Students who have an abstract accepted for presentation must complete the travel request form, estimating the expenses and submit it as soon as possible and ideally 8 weeks in advance of the conference/meeting. Missing this step will result in students’ covering all of their expenses.

The Travel Request Form requires both a faculty signature asking for their funding support and one from the Academic Affairs staff for limits and flights (if needed) approval.

Students should consult the School of Nursing Travel Guide for complete information on the advanced payment for flights only (if needed). Lodging, registration, incidentals and meals will only be reimbursed post conference up to the allowable $1,000.00 limit (pre-paid flight will be deducted from the $1,000.00 limit) Students need to work with Academic Affairs staff for all procedures for submitting expenses for reimbursement.

If you have any questions about travel funding, please contact Carol Aspinwall at or 608-263-9109.